THE AUDIT
The rules ask where every tonne came from.
MSPO. EUDR. One record behind both, built from the day’s work.
WHAT THE RULES ASK
Built for the rules the estate already has to meet.
001
MSPO
Malaysia’s own standard. The auditor samples traceability and asks to see the record behind each tonne.
002
EUDR
The EU’s deforestation rules. Palm oil sold into the EU must trace back to the geolocated plot it grew on. The record ties each day’s bunches to a block, a worker and a truck.
THE EVIDENCE LINE
What the auditor opens is a line, and behind the line a photo.
Block, bunch, worker, truck, time. Confirmed before it reaches the report.
LINE 0917 · ILLUSTRATIVE
Block 14 · 212 bunches · W-07 · truck 3 · 07:42 · photo · confirmed
001
MESSAGE
A photo and a count from the crew, sent in WhatsApp.
002
ATTRIBUTED
Tied to the block, the worker and the truck.
003
CONFIRMED
Only confirmed lines reach the report.
004
REPORTED
MSPO and EUDR paperwork, straight from the record.
TRUCK 3 · BLOCK 14 · 08:04 · ON RECORD
ILLUSTRATIVE
WHAT IS ALREADY THERE
About 60%.
Of what an auditor samples for traceability, this much is already in your record before the visit. The rest still has to be gathered. You start from the record, not from memory.
003
EVERY DAY
Reports render from confirmed data, not from memory.
THE AUDIT THAT HAS HAPPENED
One audit has already passed with WhatsApp as evidence.
In one real audit that passed clean, the auditor accepted WhatsApp messages as an evidence channel. Nothing new for the auditor to learn.
RSPO READINESS
If RSPO is next, the same record scores your readiness.
A readiness score produced from the record your crew build day to day. No extra work for the crew. Free.
NEXT
Start the file before the auditor books the visit.
Tell us where you are and what you run. We will walk you through the record, from the first WhatsApp message to the file the auditor opens.